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Microsoft - March 12, 2024

Microsoft Office 365: Banned in German schools over privacy fears

Microsoft Office 365: Banned in German schools over privacy fears 1

Schools inside the central German state of Hesse have been having been advised it is now illegal to apply Microsoft Office 365.

The nation’s facts-protection commissioner has dominated that the usage of the famous cloud platform’s preferred configuration exposes private facts approximately students and instructors “to viable access through US officers”.

That might sound like just any other example of European worries about records privacy or worries about the present day US management’s overseas coverage.

But in fact, the ruling with the aid of the Hesse Office for Data Protection and Information Freedom is the end result of numerous years of home debate about whether German colleges and different national institutions must be using Microsoft software program in any respect.

Besides the info that German customers offer when they’re working with the platform, Microsoft Office 365 additionally transmits telemetry statistics again to the USA.

Microsoft Office 365

Last yr, investigators inside the Netherlands determined that that fact could encompass something from trendy software diagnostics to user content material from inside programs, which include sentences from files and e-mail concern traces. All of which contravenes the EU’s General Data Protection Regulation, or GDPR, the Dutch said.

Germany’s personal Federal Office for Information Security additionally recently expressed issues approximately telemetry facts that the Windows running gadget sends.

To allay privacy fears in Germany, Microsoft invested hundreds of thousands in a German cloud carrier, and in 2017 Hesse authorities stated neighborhood schools should use Office 365. If German information remained inside the united states, that became best, Hesse’s records privateness commissioner, Michael Ronellenfitsch, said.

But in August 2018 Microsoft decided to close down the German carrier. So once again, information from local Office 365 users could be data transmitted over the Atlantic. Several US legal guidelines, consisting of 2018’s CLOUD Act and 2015’s USA Freedom Act, provide the US authorities more rights to ask for records from tech agencies.

It’s truly easy, Austrian virtual-rights recommend Max Schrems, who took a case on data transfers among the EU and US to the highest European court this week, tells ZDNet.

School pupils are typically now not able to supply consent, he factors out. “And if facts are sent to Microsoft in the US, it’s far subject to US mass-surveillance legal guidelines. This is unlawful underneath EU law.”

Even if it weren’t, public establishments in Germany – along with colleges – have a particular responsibility for what they do with private facts, and the way obvious they’re about that, Hesse’s Ronellenfitsch defined in an announcement.

Despite ongoing discussions between the German government and Microsoft, enjoyable those responsibilities haven’t been viable.

A spokesperson for Microsoft tells ZDNet they’re working on it: “We’re grateful the [Hesse] commissioner raised those worries and us appearance ahead working with [them] to higher apprehend their concerns.”

The spokesperson also mentioned that Microsoft has taken america authorities to court to protect purchaser facts and that administrators of faculty and workplace bills can themselves restriction what information is sent again to Microsoft. The transmission of information cannot be switched off altogether, even though.

Schools are a ways from the most effective public institutions in Germany with misgivings approximately Microsoft. Earlier this yr, Vitako, Germany’s federal affiliation of municipal IT carrier providers, complained that the usage of Office 365 by local councils supposed private statistics approximately German citizens who have been, as an example, making use of for drivers’ licenses or marriage certificate, was potentially additionally exposed to america snooping.

For the cash we spend on software program licenses, one might expect a product that requires less control and gives extra security, one senior IT administrator from the city of Cologne grumbled: “Instead it’s an expensive risk for municipalities.”

In 2018, federal ministries and their diverse workplaces spent nearly €73m ($82m) on licensing Microsoft packages – nearly €26m ($29m) extra than budgeted, most likely because of expiring licenses.

In a letter on the subject, the Ministry of the Interior stated that even as open-supply software program and different options have been being attempted out, German ministries currently had few alternatives aside from Microsoft.

In reality, all this is simply part of far longer strolling combat approximately how Europeans can keep their facts safe from america and Chinese eyes. Calls for Germany to paintings harder on ‘digital sovereignty’ are increasing.

“We need to bear in mind this again and positioned sensible funding at the back of it,” Andreas Koenen, a senior member of the German Interior Ministry, argued for home cloud offerings at a convention in Berlin earlier this 12 months. “The political state of affairs is forcing this on us.”

The prison situation may quickly accomplish that, too. On Tuesday, a case added by Austrian activist Schrems changed into heard inside the European Court of Justice. Schrems already had one headline-making fulfillment there in 2015, while a case he added overturned the so-called Safe Harbor settlement, which ruled on facts transfers among the EU and the US.

The new case ought to assignment Privacy Shield, the regulations that changed Safe Harbor in 2016. Thanks to the way the case has proceeded in its country of beginning, Ireland, it can now also contest so-called ‘general contractual clauses’ governing the trans-Atlantic motion of information. Some of Microsoft’s transfers of facts are ruled with the aid of those, and it may result in foremost disruption of international information flows.

A selection isn’t expected from Luxembourg until mid-December. So within the interim, school college students in important Germany will just have to make do: The Hesse privacy commissioner has suggested they use similar office products with on-premise licenses, while all and sundry waits for Microsoft to get lower back to them.

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